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Congregation Administrator

Posted: 15 February, 2017

Job Posting – Congregation Administrator

First Unitarian Congregation of Toronto is looking for an energetic individual with strong people and organizational skills who will contribute to the growth of our congregation by helping to develop and maintain an administrative system that enables our busy community to function effectively. This person will be an active member of both our staff and volunteer leadership teams, bringing administrative expertise to those decision-making groups.

The Congregation Administrator reports to the Minister and the Administration Convenor, works closely with the Property Convenor as require, and supervises Custodial Staff.

Job description/Responsibilities

  1. Onsite administrative support: provides office support to staff and membership, managing the day-to-day operations and ensuring the smooth functioning of the many on site group activities.
  2. Information management: establishes and maintains up-to-date filing systems that allow the congregation to store, retrieve and share church information; manages the church’s google drive in google for non-profits.
  3. Facilities co-ordination: manages rentals and room bookings using Customer Relations Management software (Batchbook); ensures health and safety standard and building policy adherence and monitors property maintenance, including supervising custodians.
  4. Information technology coordination: assists and trains leadership volunteers to use various systems; edits basic information on website; provides tech support on the database and other systems. Assists in managing our membership database.
  5. Communication support: maintains calendars for activities and building use; produces weekly order of service; provides support for other communication tools.
  6. Finance: oversees the budget for admin resources; maintains familiarity with accounting system; as necessary, works with the bookkeeper on administrative finance tasks and arranges banking.


  • Friendliness, ability to take initiative and contribute to a staff team
  • Able to multitask in a busy office setting
  • Occasional Sunday mornings to help with logistics and connect with members
  • Diploma in business administration or equivalent
  • 2 years+ of administrative experience
  • Demonstrated proficiency in MS Office suite, Email, and Internet protocol
  • Basic bookkeeping skills and some familiarity with accounting practices, QuickBooks
  • Experience with relational databases, cloud-based computer applications and file sharing
  • Strong communication skills, both verbal and written
  • Leadership skills with a commitment to working collaboratively with leadership volunteers and members
  • Organizational skills, both analytical and problem solving


  • Knowledge of Realm (database), Batchbook (CRM) and website editing
  • Willingness to learn new computer applications
  • Knowledge of / interest in Unitarian Universalism

Application Process

Please submit your resume and cover letter to the Chief Convenor by February 17, 2017, to JaneLarimer@FirstUnitarianToronto.org. No phone calls, please.

CLOSING DATE: February 17, 2017

LOCATION: 175 St. Clair Ave. West, Toronto (Wheelchair accessible)

HOURS: Full time (35 hours per week); Monday to Friday with occasional Sundays

SALARY: $40,000 annually

First Unitarian Congregation of Toronto is an equal opportunity employer. All candidates whose training, experience, aptitudes and adaptability meet the requirements for the job will be considered.

We offer attractive, competitive compensation with vacation and benefits. Due to the anticipated volume of responses, we will contact only those candidates selected for an interview.

Submit your Application